1. Contractual Basis and Product Scope

Governing Documents:
By using this website, you agree to these Terms of Use, our Privacy Policy, Cookie Policy, and any other policies referenced here.

Website vs. Product Purchases:
Board Sovereignty provides standardized, productized AI governance tools and educational programs (e.g., Scorecards, Masterclasses, AI Advisor, Assurance Reviews). These Terms govern website use only. They do not constitute a contract for any paid product or offering.

Formal Product Agreements:
All paid products — including the Boardroom AI Advisor, Masterclasses, Scorecard outputs, and the Annual Assurance Review — are governed by their own dedicated Product Agreement presented at purchase or activation. These agreements may vary by region (e.g., EU, US, Canada, Colombia) and define payment terms, deliverables, data handling, and limitations of liability.

No consulting relationship is created by visiting the website or interacting with general website content.

2. Intellectual Property and Use of Content

All content, designs, software, trademarks, and educational materials available on BoardSovereignty.com are the exclusive property of Board Sovereignty and protected by Colombian and international IP law.

You receive a limited, revocable, non‑transferable license to access the website solely for informational, non‑commercial use.
You may not copy, reproduce, distribute, republish, or tamper with any material without our explicit written permission.

3. International Compliance & Jurisdiction

Governing Law:
Your use of the website is governed by the laws of the Republic of Colombia.

Exclusive Jurisdiction:
Any dispute related to website use must be brought exclusively before the competent courts of Bogotá, Colombia.

User Responsibility:
Visitors from all jurisdictions (including the EU, US, Canada, and others) remain fully responsible for complying with local laws governing website access, personal data transmission, and export‑control restrictions.

4. Disclaimers and Liability Limitations

No Professional Advice:
Website content is provided for general informational purposes only. It does not constitute legal, governance, security, compliance, or fiduciary advice. Use of this information is at your own risk.

Liability Limitation:
To the fullest extent permitted by Colombian and international law, Board Sovereignty is not liable for any indirect, incidental, punitive, or consequential damages arising from your use or inability to use this website.

Mandatory EU Rights:
Nothing in these Terms limits rights that cannot legally be limited under mandatory EU consumer protection or GDPR provisions.

5. Privacy & Cookies

Processing of personal data and the use of cookies are governed by our separate Privacy Policy and Cookie Policy, which explain how your data is collected, used, stored, and protected.

Ensuring Integrity in All Product, Training, and Governance Activities

Board Sovereignty conducts all business with the highest standards of ethics, integrity, and compliance. This Policy sets mandatory expectations for anyone acting on Board Sovereignty’s behalf worldwide.

Preamble

Trust is Board Sovereignty’s most valuable asset.
This Policy applies to all employees, officers, directors, contractors, Masterclass facilitators, product partners, resellers, distributors, and any third party involved in the marketing, sale, support, or delivery of Board Sovereignty’s products and educational programs (“Business Activities”).

1. Anti‑Corruption Obligations

Board Sovereignty prohibits all forms of corruption, bribery, and improper influence.

You must comply with all applicable anti‑corruption laws, including the U.S. Foreign Corrupt Practices Act (FCPA), the UK Bribery Act, and local anti‑corruption laws in any jurisdiction where Business Activities occur.

You must not offer, give, request, or receive—directly or indirectly—any payment, gift, benefit, or advantage intended to improperly influence a business decision, secure an unfair advantage, or induce misuse of a person’s position.

Board Sovereignty will maintain appropriate internal controls and compliance mechanisms to support adherence to this Policy.

2. Financial Integrity & Accurate Records

Accurate, transparent records are essential to maintaining trust.

All entries in Board Sovereignty’s books, financial statements, product records, or regulatory communications must be complete and accurate.
False, misleading, or manipulated records are strictly prohibited.

This applies equally to:

• product billing

• training registrations

• partner commissions

• product usage reporting

• any financial documentation

3. Interactions With Government Entities

Board Sovereignty works with public‑sector leaders globally through standardized educational programs and AI governance products. These interactions require heightened diligence.

You must comply with all procurement, ethics, and integrity rules applicable to government entities.
Gifts, hospitality, or expenditures involving government officials must follow local law and require prior internal approval.

4. Third‑Party Due Diligence

Board Sovereignty conducts due diligence on third parties engaged in Business Activities, including distributors, resellers, training partners, and referral entities.

You must:

• provide accurate information during due diligence

• comply with all ongoing monitoring and revalidation processes

• ensure subcontractors uphold the same ethical and anti‑corruption obligations

Board Sovereignty may audit, review, or terminate third‑party relationships for non‑compliance.

5. Monitoring, Recordkeeping & Cooperation

You must maintain records necessary to demonstrate compliance with this Policy for five (5) years, unless longer retention is required by law.
Upon reasonable request, you must provide Board Sovereignty or its appointed auditor access to compliance‑related records during normal business hours.

(This does not override client data governance practices defined in product-specific agreements or the Privacy Policy.)

6. Mandatory Ethics Training

All personnel acting on Board Sovereignty’s behalf must complete ethics, integrity, and anti‑corruption training appropriate to their role.
Completion may be tracked in accordance with best industry practice and regulatory norms.

7. Reporting & Enforcement

If you suspect a violation of this Policy, you must report it immediately to a manager, the Legal Department, or the designated Ethics & Compliance Officer.

Board Sovereignty prohibits retaliation against any individual who reports a concern in good faith or participates in an investigation.

Violations may result in disciplinary action, including termination of employment or contract. Board Sovereignty may immediately suspend or terminate relationships with external parties for actual or suspected violations.

Purpose
Board Sovereignty is committed to a workplace and client environment rooted in diversity, equity, inclusion, and mutual respect. As a global AI governance product company, we believe diverse perspectives strengthen our decisions, our products, and the outcomes our customers achieve.

Scope
This Policy applies to all employees, officers, directors, contractors, facilitators, resellers, distributors, and partners acting on behalf of Board Sovereignty (“Team Members”). It governs how we build our products and educational programs, how we collaborate, and how we engage with customers and the public sector.

1) Core Commitment

We provide equal opportunity in recruitment, hiring, advancement, development, compensation, and product delivery. We do not tolerate discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, military or veteran status, marital status, pregnancy, or any other status protected by law. We strive to ensure a culture in which every Team Member can contribute and be heard.

2) What We Mean by DEI

• Diversity recognizes the many ways people differ (identity, background, experience, and thought).

• Equity seeks fair treatment and access by recognizing and addressing barriers to participation and growth.

• Inclusion means creating a climate of psychological safety where contributions are respected and integrated into decisions.

3) How DEI Applies to Our Operations

A. Hiring & Talent

• We pursue inclusive sourcing to build diverse candidate pools, especially for technical and leadership roles.

• Employment decisions are based on qualifications, merit, and role requirements.

• We provide fair, consistent processes for development and advancement.

B. Culture & Conduct

• Zero tolerance for harassment or discrimination—among colleagues, with customers, suppliers, or in public settings.

• We support reasonable accommodations for disabilities and individual needs, and aim to make our digital properties accessible (striving toward recognized accessibility standards).

• We encourage open, respectful dialogue and speak‑up culture.

C. Products, Education & GRC Context

• We embed DEI principles in the design and content of our products (e.g., Boardroom AI Advisor prompts, Masterclass curricula) to help customers identify and mitigate bias in AI governance.

• Our public‑sector and cross‑border programs are delivered with cultural and legal awareness and a commitment to non‑discrimination in all jurisdictions in which we operate.

D. Partners & Suppliers

• We expect channel partners, resellers, and suppliers to uphold equivalent DEI standards.

• Material partners may be asked to acknowledge a Supplier/Partner Code and cooperate in a good‑faith review of concerns.

4) Oversight, Training & Improvement

• Ownership: The CEO delegates day‑to‑day oversight to the Head of People & Ethics (or designee), who reports progress to leadership and, when appropriate, the Board.

• Training: All Team Members complete annual anti‑harassment and inclusion training; managers receive role‑specific training on inclusive leadership and recruiting.

• Review: We review this Policy at least annually, assess initiatives, and adjust based on feedback and business needs.

5) Reporting Concerns (No Retaliation)

If you experience or witness discrimination, harassment, or any DEI‑related concern, report it to your manager. We prohibit retaliation against anyone who raises a concern in good faith or participates in an investigation. Reports are handled promptly, fairly, and confidentially to the extent possible.

6) Privacy & Contact

For DEI or privacy questions, contact privacy@boardsovereignty.com. Personal data collected in connection with a report is handled per our Privacy Policy and applicable law.

7) Consequences of Violations

Violations of this Policy may result in corrective action, up to and including termination of employment or business relationship, subject to local law and due process.

This Cookie Policy explains how Board Sovereignty (“we,” “our,” “us”) uses cookies and similar technologies when you visit BoardSovereignty.com or interact with our digital products. By continuing to browse our website after seeing our Cookie Banner, you agree to the use of cookies as described here.

1. What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function, improve performance, and provide analytics about how visitors use the site.

We use:

• Session cookies (deleted when you close your browser)

• Persistent cookies (remain until they expire or you delete them)

• First‑party cookies (set by Board Sovereignty)

• Third‑party cookies (set by trusted partners such as analytics providers)

2. How Board Sovereignty Uses Cookies

Essential Cookies (First‑Party)

Required for core website functionality, such as remembering your cookie preferences and ensuring secure page loading.
These cannot be disabled.

Performance & Analytics Cookies (Third‑Party)

Used to understand how visitors interact with our website, including which pages are most frequently visited and whether users encounter errors.
We use this information to improve usability and product experience.

Functionality Cookies

Remember your preferences (e.g., region, language) and help personalize your browsing experience.

Marketing & Targeting Cookies

Used (only with your consent) to tailor advertising and measure campaign effectiveness. These cookies may track your browsing behavior across our website to help us deliver relevant information about our products.

3. Third‑Party Tools

We may use trusted third‑party services to understand website usage and improve marketing.
For example:

Google Analytics
We use Google Analytics to gather aggregated, anonymized information about visitor behavior.
You can learn more about Google’s safeguarding practices by visiting Google's Privacy pages.

Marketing cookies will only activate if you opt in via our Cookie Banner.

4. Your Cookie Choices

You can manage your cookie settings in two ways:

Cookie Banner Controls

When you first visit our website, you can accept or decline non‑essential cookies (Analytics, Marketing).
You may update your choices at any time by revisiting the banner.

Browser Settings

Most browsers allow you to block or delete cookies.
If you disable certain cookies, some site features may not work properly.

5. Updates to This Policy

We may update this Cookie Policy to reflect changes in the cookies we use or changes in legal requirements.
Please review this page periodically for updates.

6. Contact Us

If you have questions about our use of cookies, please contact:
privacy@BoardSovereignty.com

Last updated: January 1st 2026

Board Sovereignty (“we”, “our”, “us”) is committed to protecting the privacy and security of the personal data we collect. This Privacy Policy explains how we collect, use, store, and disclose personal information when you visit BoardSovereignty.com, interact with our digital products, or participate in our educational programs.

This Policy applies to:

• Website visitors

• Users of the Sovereign AI Governance Scorecard

• Users of the Boardroom AI Advisor

• Masterclass participants

• Individuals contacting us for product information

• Partners and prospective clients

1. Information We Collect

We collect personal information for the purpose of providing and improving our AI governance products, supporting users, and ensuring platform security.

A. Information You Provide Directly

Contact Information
Name, email address, company name, role, phone number, country/region.

Professional Information
Job title, responsibilities, industry, and high-level governance/AI challenges you choose to share.

Product Input Data

• Scorecard answers

• Masterclass registration details

• Boardroom AI Advisor onboarding information (e.g., role, governance needs)

• Communications sent to us

We do not request or require confidential board documents unless voluntarily provided by you.

B. Information Collected Automatically

Technical & Usage Data
IP address, browser type, device type, operating system, referring URLs, pages visited, session duration, error logs.

Cookie & Analytics Data
Collected via cookies and third‑party analytics tools as described in our Cookie Policy.

C. Information From Third Parties

We may receive information from:

• CRM or marketing platforms

• Event registration tools

• Publicly available professional data (e.g., LinkedIn)

2. How We Use Your Information

We process personal data only for legitimate business purposes, including:

A. To Provide and Improve Our Products

• Delivering the Scorecard

• Enabling the Boardroom AI Advisor

• Delivering Masterclasses and training

• Generating your Board Brief

• Providing technical support

• Improving product features and user experience

B. To Communicate With You

• Responding to inquiries

• Sending product updates

• Sharing event invitations or governance insights

• Managing onboarding sequences
  You may opt out of marketing emails at any time.

C. For Security and Compliance

• Detecting fraud or abuse

• Protecting the integrity of our systems

• Complying with legal obligations

D. For Analytics and Benchmarking

We may use aggregated, anonymized data to:

• Improve product performance

• Create governance benchmarks

• Produce non‑identifiable industry insights
  Aggregated data contains no personally identifiable information.

3. Legal Bases for Processing (EU Users)

We process personal data under the following legal bases:

• Consent (e.g., marketing emails, optional cookies)

• Legitimate interests (product analytics, communication, security)

• Contractual necessity (fulfilling Masterclass registrations, Scorecard results)

• Legal obligations (recordkeeping, compliance)

4. How We Share Information

We do not sell your personal data.

We may share personal data only with:

• Trusted service providers, such as:

  • hosting providers (e.g., Azure, AWS, GCP)

  • analytics platforms (e.g., Google Analytics)

  • CRM and email systems

  • secure payment processors

• Regulators or law enforcement when legally required

• Successor entities in a merger or acquisition (with equivalent protections)

All third‑party providers must protect your data and comply with this Policy.

5. Data Retention

We retain personal data only as long as necessary to:

• deliver products and communications

• comply with legal or accounting obligations

• maintain security and audit logs

Retention periods vary by data type:

• Scorecard responses: retained only as long as needed for product history or until deletion request

• Advisor usage logs: retained for platform performance

• Marketing data: until you unsubscribe or request deletion

• Contract/account data: retained per legal requirements

You may request deletion at any time.

6. Your Data Protection Rights

Depending on your jurisdiction, you may have the right to:

• Access your data

• Correct inaccurate data

• Request deletion

• Restrict or object to processing

• Withdraw consent (e.g., marketing)

• Request data portability

• Lodge a complaint with a supervisory authority

To exercise your rights, email privacy@BoardSovereignty.com.

7. Children’s Privacy

Our website and products are not intended for children under 16, and we do not knowingly collect data from them.

8. Third‑Party Links

Our website may contain links to external sites. We are not responsible for their content or privacy practices.
Please review their privacy policies before submitting data.

9. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices, products, or legal obligations. The updated version will be posted on this page with a revised “Last updated” date.

10. Contact Us

For privacy questions or data rights requests:
privacy@BoardSovereignty.com

1. General Information Only — Not Professional Advice

The content on BoardSovereignty.com is provided for general educational and informational purposes only. This includes articles, insights, frameworks, product descriptions, downloadable materials, Scorecard results, and any written or visual content.

Nothing on this website constitutes or should be relied upon as:

• legal advice

• regulatory guidance

• financial advice

• cybersecurity advice

• governance or risk consulting

• professional services of any kind

Decisions relating to AI governance, compliance, cybersecurity, or risk management require professional judgment specific to your organization. You should seek advice from qualified professionals before taking action based on any information on this site.

2. No Client or Advisory Relationship

Your use of this website, downloading materials, contacting us, completing the Scorecard, or using any free tools does not create a client, advisory, fiduciary, or professional relationship with Board Sovereignty.

A relationship is only formed once both parties sign a formal Product Agreement or Masterclass Enrollment Agreement, as applicable.

3. Product Use Disclaimer

Our products — including the Sovereign AI Governance Scorecard, Boardroom AI Advisor, Masterclasses, and the Annual AI Governance Assurance Review — provide general governance insights and decision‑support tools.
They do not replace legal, regulatory, financial, technical, or cybersecurity advice from qualified professionals.

All interpretations, decisions, and actions taken using our products are the sole responsibility of the user and their organization.

4. Accuracy & Liability Limitation

While we strive to keep information accurate and up to date, Board Sovereignty makes no warranties or representations regarding the completeness, accuracy, reliability, or suitability of any website content or product outputs.

To the fullest extent permitted by law, Board Sovereignty is not liable for any loss or damage arising from:

• use of this website

• reliance on website content

• use or inability to use any product or tool

• errors, omissions, or inaccuracies

• third‑party actions or linked content

This includes indirect, incidental, special, punitive, or consequential damages.

5. Third‑Party Links

Our website may contain links to third‑party websites or external content. These links are provided for convenience only.
Board Sovereignty does not endorse, guarantee, or assume responsibility for third‑party information, products, or services.

6. AI‑Generated Images and Illustrative Content

Some images and illustrative materials on this website may be generated by artificial intelligence. These images do not depict real individuals, organizations, or events unless explicitly stated. They are used solely for conceptual or illustrative purposes.

AI-generated examples or scenarios presented on the website are not factual, and should not be interpreted as advice, predictions, or real-world analysis.

7. Updates to This Disclaimer

Board Sovereignty may update or modify this Disclaimer at any time without prior notice. By continuing to use the website, you agree to the most current version.

8. Contact

For questions about this Disclaimer or to inquire about our products, please contact us at:
privacy@BoardSovereignty.com